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Payroll Clerk

Connections Personnel

This is a Full-time position in Union, NJ posted November 30, 2019.

Company in Union is looking for a Direct Hire Payroll/Accounts Payable Coordinator Processes payroll and maintains accounts payable by performing the following duties.

Essential Duties and Responsibilities: Payroll Responsibilities h Process weekly payroll for 40-50 union employees and semi-monthly payroll for another 20-25 non-union employees.

h Reconcile and verify accuracy of timecards in Attendance on Demand system for weekly payroll, working with facility supervisors for resolution of differences.

Coordinate with Attendance on Demand vendor for settlement of issues or updates with timeclock.

h Calculate payroll, generate file and submit to FlexPay for payroll disbursement.

Coordinate with FlexPay for third party payments of payroll tax, garnishments, union dues, 529 college fund and others as appropriate.

h Communicate payroll funds transfer amounts to Corporate for processing.

h Upload employee 401k contribution and company match information to Voya and direct ach draft.

h Enter and post payroll journal entry into Microsoft Navision (NAV).

h Distribute overtime report as necessary.

Payroll Maintenance h Coordinate with human resources to ensure payroll information is up-to-date and accurate.

h Update pay rates in FlexPay based on union contract or payroll action forms from Human Resources for non-union employees h Well versed in the contents of the current Union contract to ensure accurate processing of payroll avoiding grievances from union employees and officials.

h Calculate union employee vacation pay rates based on union contract and apply when appropriate within payroll processing.

Accounts Payable Invoice Processing h Reviews all invoices for appropriate documentation (purchase order and receiving paperwork) and approval prior to payment.

h Reviews accounting codes within NAV for purchases with PO.

Codes non-PO invoices with proper accounting code.

h Post invoices into NAV.

h Verifies use tax and accrues if necessary.

h Processes customer refunds.

Accounts Payable Maintenance h Research vendor statements, investigate and solve accounts payable problems and discrepancies.

h Maintain and update vendor files; answer all vendor inquiries.

h Archives files at year-end.

Monthly/Year-end accounting closing/Audits h Provides necessary documentation for payroll audits.

h Ensures invoices are processed or information secured to make accruals within closing schedule.

h Updates monthly snapshot of operating metrics for facility.

h Assists with 1099 processing by ensuring TIN information is accurate in NAV.

h Assists with financial and bank audits, providing supporting payroll and payable documentation as requested.

Other functions (as available) h Reconciles External Sales Representatives Commissions and initiates invoice processing for payment.

h Reconciles Petty Cash.

h Perform or assist with account reconciliations.

h Assist with facility mail and telephone duties.

Performs other duties and responsibilities as may be assigned.

Supervisory Responsibilities: This job has no supervisory responsibilities Competency: Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.

Prioritize and plans work activities and uses time efficiently.

Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.

Meets productivity standards and completes work in a timely manner.

Consistently at work and on time, follows instructions, responds to management direction.

Observes safety and security procedures and uses equipment and materials properly.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Detail oriented, able to work in a team environment communicating with other employees, purchasing, receiving, and approvers.

Education and/or Experience: High School diploma or equivalent; three years of related experience processing payroll, preferably for union employees.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and precent and Computer Skills: To perform this job successfully, an individual should have email (prefer Outlook), Intermediate Microsoft Excel (able to update existing files, create new worksheets, and use formulas), Microsoft Word, AP