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Administrative Assistant

Arc Home LLC

This is a Contract position in Mount Laurel Township, NJ posted December 25, 2019.

Arc Home LLC, a residential mortgage lender, is owned by AG Mortgage Investment Trust, a publicly traded REIT, and other funds under management of Angelo Gordon, a privately-held investment advisor with approximately $33B of assets under management.

Arc Home is a full service, national lender that is an approved Fannie Mae, Freddie Mac and Ginnie Mae seller / servicer.

With a strong non-QM product set as a result of its relationship with Angelo Gordon and a seasoned management team, the company is planning for substantial growth.

The candidate in this position performs advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.

Tends to administrative details including, but not limited to, gathering and/or compiling and reports information relevant to/for departments, managing the CPO and COO calendars and responding to escalated call/emails directed to the COO or CPO.

ESSENTIAL JOB FUNCTIONS
· Maintain and manage preparations for on-site trainings and onboarding including travel, space scheduling, agenda creation and off-site event planning/management
· Create, deliver/distribute and maintain management level reporting for performance related metrics both in sales and operations
· Develop templates and complete entries for regularly scheduled ELT meetings, Board Updates, Board meetings and any other significant project tracking required
· Draft and deliver quality correspondence to industry partners, regulators and or other parties as required by the CPO or COO
· Create letters and communications related to vendor, customer and other required follow-ups as required by CPO and COO
· Assist in preparations for new hire set-up including desk, materials and training schedule
· Maintain COO and CPO calendars, manage meeting bookings, receive and manage inbound overflow calls
· Schedule appointments with vendors, candidates, employees and business partners as required by the COO and CEO POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)
· Advanced administrative and analytical skills
· Thorough knowledge of a variety of software programs
· High School Diploma/College Degree Preferred
· Strong communication and people skills
· Self-starter
· Strong organizational skills
· Proactive communicator
· Exercises considerable tact, diplomacy, discretion and judgment
· Ability to manage a number of different and often conflicting objectives, projects or activities at one time.

· Must be able to adapt quickly to new demands and challenges
· Must be detail oriented
· Must be able to multi-task
· Needs to manage utilizing multiple daily reports and maintain day to day routines
· Proficient with Microsoft Office Tools (Excel, Word, PowerPoint)
· Exhibits teamwork and fosters collaboration among team members and business partners
· Ability to work with multiple managers
· 3 years of administrative experience